Guidelines

Abstracts must be submitted online through dedicated abstract submission form on TRACES Website  or direct email to traceshk@gmail.com. No fax copies or disk submissions will be accepted. Only the individual listed as the official contact of the submission has authority to withdraw it or revise content.

Abstracts must be received by the designated deadline. You will not be able to access the submission form after the deadline.

Changes to abstract title or abstract text, as well as additions or deletions of author names, will not be permitted after submission. The prospective presenter must proofread the abstract to identify and correct any error before submission. 

If an abstract must be withdrawn after being submitted, request must be received no later than 23:59 (GMT+8) 31st May 2025. To withdraw your abstract, email traceshk@gmail.com. They are to include their name, confirmation number and abstract title.

Submission of an abstract constitutes a commitment by the author(s) to present their work if the abstract is accepted. 

Promissory abstracts are discouraged. Your presentation is expected to reflect the contents of your abstract. 

Substantial deviation from the published abstract or failure to present may jeopardize acceptance for future abstracts.

Expenses associated with submission and presentation of an abstract are the responsibility of the presenter. 

The presentation must be balanced and contain no commercial promotional content. To comply with the guidelines, a presenter is not to receive financial support in conjunction with their TRACES presentation(s) except from their employer or universities, including but not limited to scholarships. 

Blind Peer Review Policy: In accordance with TRACES abstract blind peer review policy, the submission title, abstract, or uploaded figures should not contain author names, institution names, general location, or any such information that may identify where the work originated.

Intellectual Property Notice: Reported misuse of intellectual property persists. The decision to include borrowed materials (text, images, graphs, charts, etc) in your exhibit may fall within 'fair use' for educational purposes. However, such materials should never be presented as if the presenter own the intellectual property. The presenter must assure that sources of borrowed material are clearly labelled in the presentation, including full citations for any copyrighted material. When content seems to lack proper attribution, the presenter may be asked by TRACES to provide an explanation for including the material without proper acknowledgement in the presentation. 

General Data Protection Regulation (GDPR) Notice: As an abstract presenter, the presenter understands and acknowledge that TRACES shares your information and presentation with our partners to enhance the programme and experience. 

In submitting his or her abstract (hereafter the "content") to TRACES for possible presentation at TRACES2025, the author retains copyright to the content and agrees to give TRACES a limited, nonexclusive, royalty-free license to present the content on the TRACES website, in the Chronicle, and to archive the content for maintenance of the scientific record. TRACES agrees not to sublicense the content to a third party.